"legal obligation to delete" in the Cloud

David Navetta, Esq. CIPP, has published an interesting blog post on the topic of Legal Implications of Cloud Computing.

Mr. Navetta emphasize the need to understand the increasingly complex and interlocking relationships in the Cloud:

The party with whom a company is dealing will often not be the party actually processing data or providing computing services.  This poses compliance challenges (e.g. how to perform/show due diligence) and  contracting challenges (e.g. how to obtain/enforce contractual rights / remedies when one or two layers removed from the company actually doing the processing).

The blog post also highlights the need for proper data retention and destruction policies.

What if the SaaS provider is working on a Cloud Platform that creates residual copies of data that the Cloud User has a legal obligation to delete? What if the SaaS provider works with a Cloud Platform that does not have the technology or capability to properly wipe data? Even if the Cloud Platform has these capabilities, what if the SaaS provider has not negotiated for the right to obtain these services?

My thoughts on Legal Obligation to Delete:

Internet has created a world where "absolute destruction" of data is not easy to achieve. Even when the services are hosted in-house, this type of data destruction is not possible. There could be replicas, backups, off-site backups, DR backups, user created offline replicas, user archives and even printed copies.

I think what is a more achievable is delete in context. Data that loses its context, loses its meaning and is not of much use. So going back to Cloud Services, when I delete an email from my SaaS powered Inbox, the SaaS provider may still have some residual "Sharded" copies of the data. But these residual copies have completely lost their context. And as you traverse down the layers of Cloud Service aggregators (Saas –> PaaS –> IaaS), this residual data becomes more and more meaningless. Re-animating an email from this sharded residual data would be like trying to re-construct a needle by searching for its pieces in a haystack! :-)

i.e., to wit, e.g., in lieu

A letter to a lawyer as dictated by Groucho Marx:

Now then. In re yours of the fifth inst., yours to hand, and beg to rep, brackets, that we have gone over the ground carefully and we seem to believe, i.e., to wit, e.g., in lieu, that, despite all our precautionary measures which have been involved, we seem to believe that it is hardly necessary for us to proceed unless we receive an ipso facto that is not negligible at this moment, quotes, unquotes and quotes.

Hoping this finds you, I beg to remain...as of June 9, cordially yours.

Regards.

Note: This is the first known use of quotes, unquotes.......

Another letter to a lawyer as dictated by Groucho Marx:

Honorable Charles D. Hungerdunger
c/o Hungerdunger, Hungerdunger & McCormick

Gentlemen?

In re yours of the 5th inst, yours to hand and in reply, I wish to state that the judiciary expenditures of this year, i.e., has not exceeded the fiscal year—brackets—this procedure is problematic and with nullifcation will give us a subsidiary indictment and priority. Quotes unquotes and quotes.

Hoping this finds you, I beg to remain as of June 9th, Cordially, Respectfully,

Regards.¹

Source(s):

1. Armstrong, S. V., & Terrell, T. P. (2003). Thinking Like a Writer: A Lawyer's Guide to Writing and Editing (2nd edition.). Practising Law Institute.

Origins of the phrase "Gentlemen: Yours to hand, and, In reply......."

In this context Yours means your letter, i.e., the letter you sent.

to hand means: within reach, accessible, at hand.
at hand means: within easy reach; near; close by

So the meaning would be:

• "I have received your letter and in reply to it..." ; or
• "I have your letter right here beside me (to hand, at hand), and in reply. . ."; or
• "I have your letter in hand, and I'm replying."

Credits:
Thanks to Peter Duncanson, Pat Durkin, and Wayne Schiess for providing the explanation of this formal phrase.

Note:
If you have information about the origins of the phrase, please share them as comments. Thanks.